For employees and staff
Information on the coronavirus

On this page, employees and staff of TU Darmstadt will find the most important regulations and instructions as well as frequently asked questions.

Picture: Katrin Binner

For all members and guests

Information and regulations for all university members and guests can be found on a separate page.

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Important regulations and notes

Individual work situations can be looked at in more detail again, now that the vaccination rate is rising, the Hygiene and infection control concepts of TU Darmstadt have taken hold and employees and staff know how to handle challenges during the pandemic responsibly. Step by step, working on site and gatherings in an official context will become possible again to a measured extent. Working in teams in shared office spaces will no longer be excluded.

Employees and staff and their senior managers are asked to find solutions resulting in a feasible mix of working on site and mobile from home to ensure optimum workflows while considering personal needs and effective infection control. Negative proof (vaccinated, recovered, same-day negatively tested) does not play a part in this context.

To allow for more presence on site and normality on campus, the 3G rule applies to all cultural, course and other university programmes regarding academic studies and teaching (presentation of negative proof). This proof is required to take part in any courses or examinations on site, to gain access to the library or student workplaces. In this context, we expect that employees and staff act responsibly: You are required to at least self-test regularly should you not be vaccinated or have recovered already.

See the directorate VII website for the notification of President Brühl and Vice President Efinger to employees and senior managers.

In addition to the “Instructions and Guidelines” (Status: 7 September 2021) the pages “Information for Employees” and “Information for Employees – Especially for Senior Managers” as well as the “Hygiene and Infection Control Concept” of the TU Darmstadt (Status: Version 1.10., 05.10.2021) provide further orientation.

This concept is updated continuously (updated 5 October 2021, version 1.10). For more information refer to to the website of directorate IV – Real Estate.

Information on the applicable test strategy for employees and staff at the TU Darmstadt can be found on the following website.

The city of Darmstadt and the administrative district of Darmstadt Dieburg have jointly set up a new stationary drop-in vaccination clinic: On behalf of the local Gesundheitsamt (public health department), specialist personnel of the German Red Cross and the Johanniter-Unfall-Hilfe, another humanitarian organisation, offer vaccinations free of charge on weekdays. The point of contact in Darmstadt is at Bessunger Straße 125, building 7, ground floor; to get there by car, use the Kattreinstraße. This stationary drop-in clinic complements vaccination opportunities offered by general practitioners.

The opening hours are: Mondays and Tuesdays from 9 am to 3 pm, Wednesdays and Fridays from 1 pm to 7 pm and the last Saturday of the month from 9 am to 3 pm (except on public/bank holidays). Appointments are not required. It is best to check the webpage of the Gesundheitsamt prior to coming to the drop-in clinic to be up-to-date and learn about possible changes regarding opening hours in advance. This webpage also informs you about the documents you need to present, such as your vaccination record and ID etc.

The Executive Board of TU Darmstadt appeals to all members of the university to take advantage of the existing vaccination offers.

Here you will find a compact summary (Updated 21. April 2021) of how to respond responsibly and efficiently.

The need for face-to-face meetings should continue to be carefully considered. If a digital format is not an option, the rooms and the number of participants should be chosen in such a way that the AHA+L rules are met. Furthermore, the duration should be as short as possible.

Informal meetings with colleagues (such as going out to lunch as a working group, introduction of a new team member) are permitted outdoors on the premises of the university. Please act judiciously and responsibly and observe the following rules: A maximum of 25 people may gather outside. Only members of the same working group or team may get together. All participants assume a shared responsibility: They are considered 1st degree contact persons in case of a subsequent coronavirus infection notice and are required to self-isolate at their private quarters for 14 days.

A minimum distance of 1.5 m (4-5 steps) must be maintained outside, too.

Research work can be carried out in presence on the basis of hygiene concepts. When working in the workshops and laboratories, the formation of teams working separately in terms of time based on hygiene concepts is mandatory.

Please continue to ensure that there is a sufficient and regular supply of fresh air in your workplace in order to reduce the risk of infection with the corona virus.

Further information can be found in the “Hygiene and Infection Control Concept” (5 October 2021, version 1.10) in section 2.1.

If the room conditions on site do not allow you to ensure good indoor air circulation, please contact the support team at .

Our everyday working life has changed profoundly due to the Corona crisis: Moving towards mobile work, while in parts having to take care of children at home as well, reducing face-to-face contacts to a minimum and so forth. A gradual partial return to on-campus work will be shaped by experiences from the home office phase with digital communication. New work structures have to be developed and designed. In these situations, feelings of insecurity and the desire for help and support can arise.

The TU’s Executive Board would like to explicitly point all employees and staff towards our proven support services provided by the Social Counselling & Conflict Management team. The team members will assist you competently by phone and, on request, by video conference as well.

The TU Darmstadt day-care centres guarantee regular care (under pandemic conditions) at the usual times. In addition, the TU Darmstadt offers employees and students the ad hoc care facility “Fluggis Abenteuer Land”. Further information can be found on the website of the Family Service.

Personnel and Organizational Development (POE) offers employees virtual opportunities for further education and training. The online offer is constantly expanded and made known on the POE website. The POE offers executives individual consulting around the topics of (virtual) leadership and cooperation, which also addresses the special challenges that can arise in the current situation.

Frequently Asked Questions

Read the information on the pages of diectorate VII: Corona virus – Information for employees.

When present at the university, the Hygiene and infection control concept of TU Darmstadt, as well as the current Instructions and Guidelines for Employees and Staff at TU Darmstadt must be observed, in particular these are the AHA+L rules (i.e. keep a minimum distance, observe hygiene measures, wear a medical face mask and ventilate regularly).

Furthermore, we refer to the “Information for Employees” and “Information for Employees – Especially for Senior Managers”.

Please use staircases whenever possible. The use of the passenger lifts has to be limited to one person wearing a protective medical mask.

Should you prefer to use your private vehicle instead of public transport to get to work, you may apply for a parking permit for the Ruthstraße or Lichtwiese car park respectively limited to three months. Application parking permit (opens in new tab)

Please note the current opening hours of the parking garage Ruthsstraße.

Especially in the current crisis situation, our help is needed in many areas of society. All TU members who would like to get committed can find a recommendation from the Executive Board on the web pages of Department VII regarding areas which should be particularly supported.

Employees and staff can be given time off for a vaccination appointment. For more information, please visit the Directorate VII website.

In most cases, mobile work is possible with a university-provided mobile device. We have set up secure remote access to private mobile devices for a small number of employees and staff who do not have access to a university-provided mobile phone, tablet or laptop. Please take all necessary precautions and use your private devices responsibly to ensure that the IT systems of TU Darmstadt are not exposed to additional risks. Make sure to have the latest anti-virus software installed and updated regularly on your private devices. Be aware of the risks to TU Darmstadt when working with private devices. The Chief Information Security Officer has compiled the requirements to be met for using private devices on a webpage.

Please note as a TU member with staff management responsibilities, that your employees and staff members must indicate their consent to using their private devices for university work. Please inform them about the importance of data protection. Hence, data may only be stored and saved on Hessenbox and/or TU drives, but not on private devices of any kind. For staff in central administration, access to the central administration drives and to various databases (such as SAP ERP and HCM) is currently only permitted by using university-provided devices. Please contact the respective system administrators to clarify authorisations.

An extended accident insurance cover for employees and staff working mobile from home came into force on 18 June 2021. Employees and staff on mobile work are covered by the statutory accident insurance when working from home. Lately, insurance cover is provided for mobile work to the same extend as for working on site at the university. There is no fully equipped home office with PC and telephone connection necessary. However, the tasks and work performed from home must be directly related to the insured job at the university. Hence, the accident insurance covers the full scope of activities directly linked to the job as if performed at the university. With the amendment of the law, this now also includes walks within one’s own household, for example to fetch a drink or something to eat or to go to the toilet.

The insurance cover, however, does neither apply to activities which require leaving one’s domestic work area nor to any activities which can be attributed to one’s private/personal life (such as running errands, grocery shopping, exercising etc.).

For more information (in German only), please visit the website of the Unfallkasse Hessen (Hessian accident insurance company under public law).

For more information about the organisation of mobile work, please visit the webpages of the Directorate VII.

ZOOM campus licence for students, employees and staff: More information, How-to-use handout and the statement of the Data Security Officer.

In case of sickness, employees and staff need to notify their superior as usual on the first day of sickness. Please send the required “Krankmeldung – Sick leave notification” form (opens in new tab) electronically to the respective person in charge at the Directorate VII. Please send in the “Gesundmeldung – Recovered notification” form (opens in new tab) via email as well. It is not necessary to sign these forms.

Should employees or staff be unable to work for more than three calendar days, they need to submit a medical certificate of incapacity to work including a likely duration of illness by the next working day at the latest. This complies with the general rule that was in place before the coronavirus pandemic. You may obtain a certificate for sick leave from your physician by phone according to the Federal Joint Committee (Gemeinsamer Bundesausschuss) (currently up to 31 December 2021).

For information on how to deal with recruitment processes and job interviews during the current situation, please visit the pages of Department VII.

The Directorate VII – Human Resources and Legal Affairs continues to recommend using electronic communication methods as much as possible. This also applies to applications for continued employment and recruitment. Please return the completed regular forms electronically via the official channels (putting someone on CC does not suffice, you need to pass on the explicit agreement of the respective person/office responsible).

Please submit applications to increase or reduce working hours, for parental leave, notifications of pregnancy and other matters (such as birth certificates, marriage certificates, change of name, bank details and/or postal address) that are not linked to forms, as necessary, by email. There is no need for any specific form; however, to observe the official channels, please direct your email to the respective person in charge at the Directorate VII.

As a rule, any leave already scheduled and approved has to be taken.

There will be no “compulsory redundancies”, i.e. these contracts will not be terminated due to operational reasons. The same conditions as for employees and staff also apply to student assistants.

Therefore observe the “Information for Employees” and “Information for Employees – Especially for Senior Managers” as well as the current “Instructions and Guidelines for Employees and Staff” and the TU concept on hygiene and infection control.

For more information, please visit the websites of Directorate VII – Human Resources & Legal Affairs.

For more information regarding the amendment to this law (ceiling on fixed-term employment contracts with academic employees in qualifying positions) due to the COVID-19 pandemic and the implementation of the amendment at TU Darmstadt, refer to the website of directorate VII (in German).