For employees and staff

Information on the coronavirus

On this page, employees and staff of TU Darmstadt will find the most important regulations and instructions for employees as well as frequently asked questions.

Last Update: 13 August 2020, 4:30 p.m.

Update: Regulations and notes > Operations and meetings

Important regulations and notes

Find more information in the current Instructions and Guidelines for Employees and Staff, section 2 (in German).

TU Darmstadt explicitly encourages all employees and staff members to reduce direct personal contacts to colleagues to a minimum. Please use telephone and video conferencing as well as email instead. Reduce the number of events and on-site meetings to an absolute minimum and organise these events and meetings only, if the rooms available are large enough to maintain minimum distances as stipulated.

Furthermore, the TU concept on hygiene and infection control must be observed.

Detailed informations can be found in the “Instructions and Guidelines for Employees and Staff” of the TU Darmstadt, e.g. on working on site and mobile work, face-to-face meetings, taking care of children and other dependent family members and travel activities.

Please also avoid informal team meetings in your workplace environment.

Find more information in the current Instructions and Guidelines for Employees and Staff, section 6 (in German).

You will find the current “Instructions and Guidelines for Employees and Staff” by the Executive Board of Technical University of Darmstadt here (status 29 May 2020). This document contains regulations regarding the following topics: groups at risk, taking care of children and other dependent family members, working on site and mobile work, calling in sick, general rules on travelling, business travels, taking children along to work.

2020 elections of the university staff association, representatives of youth and trainees (JAV) and representatives of scientific employees, administrative and technical staff of the institutes’ directorates are postponed until further notice. More information on the pages of the Directorate VII – Human Resources & Legal Affairs (in German).

This concept is updated continuously (updated 17 June 2020). For more information refer to to the website of directorate IV – Real Estate.

Find more information in the current Instructions and Guidelines for Employees and Staff, section 4 (in German).

Find more information in the current Instructions and Guidelines for Employees and Staff, section 7 (in German).

Informations on working on site and mobile work can be found in the current “Instructions and Guidelines for Employees and Staff”, section 3 (in German) and in the TU concept on hygiene and infection control.

Find more information in the current Instructions and Guidelines for Employees and Staff, section 1 (in German).

Information on the current situation and your behavioural obligations can be found on the website “Reiserückkehr” of the Directorate VII – Human Resources and Legal Affairs as well as in the TU concept on hygiene and infection control, section 2.6.

The courses in the summer semester 2020 are taught using digital formats. Traditional face-to-face courses requiring physical presence of students and instructors (such as laboratory work, excursions) is possible in exceptional cases since 1 June 2020. Instructors will find detailed information on the website of directorate II.

Our working life has changed profoundly due to the corona crisis: Moving towards mobile work, while in parts having to take care of children at home as well, reducing face-to-face contacts to a minimum and so forth. All of this, no doubt, contributes to feeling overwhelmed and in urgent need of practical advice and assistance.

The TU’s Executive Board would like to explicitly point all employees and staff towards our proven support services provided by the Social Counselling & Conflict Management team. The team members will assist you competently by phone and, on request, by video conference as well.

Apart from all other challenges, taking care of children during the current crisis is an even more demanding task not always easy to tackle. Supplementing “regular” emergency childcare models of various kindergarten facilities, Fluggis Abenteuer Land (Fluggi’s adventure land) of TU Darmstadt offers additional emergency childcare. For more information and regarding your eligibility for emergency childcare, please refer to the website of the Hessian Ministry Social Affairs and Integration.

For further information, please refer to the website of the Family Service.

The TU Darmstadt day-care centres also offer networking initiatives for parents usually organised via parent’s councils (parent-teacher associations). In addition, the Department of Human Resources and Organisational Development is currently setting up a format geared for mutual exchange and networking of employees and staff within its framework of in-house training – similar to peer learning. This programme will be announced soon, refer to the website of the Directorate of Human Resources and Legal Affairs.

Should you prefer to use your private vehicle instead of public transport to get to work, you may apply for a parking permit for the Ruthstraße or Lichtwiese car park respectively limited to three months.. Application parking permit

Please note the current opening hours of the parking garage Ruthsstraße.

For more information regarding the amendment to this law (ceiling on fixed-term employment contracts with academic employees in qualifying positions) due to the COVID-19 pandemic and the implementation of the amendment at TU Darmstadt, refer to the website of directorate VII (in German).

For all members and guests

Information and regulations for all university members and guests can be found on the overview page on Corona.

Learn more

Frequently Asked Questions

For more information, please visit the website of Directorate II.

Here you will find a compact summary of how to respond responsibly and efficiently.

Authorised employees and staff may stay in university buildings between 6 am and 8 pm. Exceptions are possible to continue research projects and experiments and to secure essential operations.

Any incoming post addressed to Stadtmitte is no longer distributed by the respective facility management. Please pick up post addressed to your department or administration unit regularly at the central karo 5 post office. The karo 5 entrance for delivery services on the ground floor is open Monday to Friday from 10 a.m. to 1.30 pm to ensure access to the post office boxes.

Post and parcels addressed to Lichtwiese continue to be delivered by the regular postal distribution stations. Please pick up these deliveries regularly to ensure sufficient storage capacities at the parcel rooms and the central Lichtwiese post office. Should these storage facilities run out of room, no additional incoming parcels will be accepted. This applies to incoming chemicals as well.

Parcels addressed to Stadtmitte will be accepted by the respective facility management, if possible. Post and parcels addressed to Botanischer Garten continue to be accepted by the respective facility management.

Please note: Unfortunately, several parcel delivery services no longer seem to service the two post offices at Stadtmitte (karo5 and Altes Hauptgebäude) on a daily and reliable basis. Deliveries by UPS still work well, though.

You will receive your Hesse-wide public transport Landesticket in due time by post. They are currently sent out twice a week.

Currently, our communities need assistance in many areas. There are numerous Internet portals available coordinating various kinds of aid, assistance and support. In addition, the clinics and hospitals in Darmstadt and the Hessian Administration are looking for people to assist them. For more information, please go to the website of directorate VII.

Detailed information can be found in the “Instructions and Guidelines for Employees and Staff” , section 3.

In most cases, mobile work is possible with a university-provided mobile device. We have set up secure remote access to private mobile devices for a small number of employees and staff who do not have access to a university-provided mobile phone, tablet or laptop. Please take all necessary precautions and use your private devices responsibly to ensure that the IT systems of TU Darmstadt are not exposed to additional risks. Make sure to have the latest anti-virus software installed and updated regularly on your private devices. Be aware of the risks to TU Darmstadt when working with private devices. The HRZ has compiled the requirements to be met for using private devices on a webpage.

Please note as a TU member with staff management responsibilities, that your employees and staff members must indicate their consent to using their private devices for university work. Please inform them about the importance of data protection. Hence, data may only be stored and saved on Hessenbox and/or TU drives, but not on private devices of any kind. For staff in central administration, access to the central administration drives and to various databases (such as SAP ERP and HCM) is currently only permitted by using university-provided devices. Please contact the respective system administrators to clarify authorisations.

Employees and staff on mobile work are covered by the statutory accident insurance when working from home. There is no fully equipped home office with PC and telephone connection necessary. However, the tasks and work performed from home must be directly related to the insured job at the university. Hence, the accident insurance covers the full scope of activities directly linked to the job as if performed at the university. The insurance coverage does not include any activities away from your mobile work area and it does not include any activities relating to your personal, private life (such as interruptions to go shopping, sport activities, etc.). For additional information (in German only), please go to Unfallkasse Hessen (Hessian accident insurance company under public law).

In case of sickness, employees and staff need to notify their supervisor/manager as usual on the first day of sickness. Please send in the required form „Krankmeldung“ (sick leave) electronically via email to the respective officer in charge at the Directorate VII. Please send in the form Gesundmeldung (recovered) via email as well. It is not necessary to sign these forms.

In case of sickness, employees and staff need to notify their office / place of work as usual on the first day of sickness. Should employees or staff be unable to work for more than three calendar days, they need to submit a medical certificate of incapacity to work including a likely duration of illness by the next working day at the latest. This complies with the general rule that was in place before the corona pandemic.

Follow this link (in German, page in English coming soon) to learn how you can handle recruitments currently under way and/or in planning, including job interviews, as things stand now.

The Directorate VII – Human Resources and Legal Affairs recommends using electronic communication methods more frequently. This also applies to applications for continued employment and recruitment. Please return the completed regular forms electronically via the official channels.

Please hand in applications to increase or reduce working hours, for parental leave, notifications of pregnancy and other matters (such as submitting birth certificates, marriage certificates, change of name, bank details and/or postal address) that are not linked to forms, as necessary, by email. There is no need for any specific form; however, to observe the official channels, please direct your email to the respective officer in charge at the Directorate VII,

Any leave already approved has to be taken.

Details here

There will be no “compulsory redundancies”, i.e. these contracts will not be terminated due to operational reasons. The same conditions as for employees and staff also apply to student assistants.

Therefore observe the current “Instructions and Guidelines for Employees and Staff” as well as the TU concept on hygiene and infection control.

Should mobile working still be necessary, supervisors/managers, employees and staff need to think about the kind of tasks that can be assigned even temporarily when working from home. These do not necessarily have to be tasks to keep up university operations. Please discuss this and share your ideas, be creative.

For more information, please visit the websites of Directorate VII – Human Resources & Legal Affairs.

Student assistants are employees of TU Darmstadt and are, therefore, required to render their services as any other employee and staff member at TU Darmstadt. If you, as supervisor/manager, are responsible and accountable for granting student assistants a locking authorisation for access to their workplaces, these student assistants can work in the building in your absence also. But even without such a locking authorisation, student assistants should be allowed access to the building to render their services even if you are not present at the time. We assume that this will be done in consultation with you. Existing occupational safety regulations regarding specific rooms and working environments remain unaffected, of course.