For employees and staff

Information on the coronavirus

On this page, employees and staff of TU Darmstadt will find the most important regulations and instructions as well as frequently asked questions.

Picture: Katrin Binner

For all members and guests

Information and regulations for all university members and guests can be found on a separate page.

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Important regulations and notes

The Executive Board has explained why the relaxations associated with the acronym “3G” (“Geimpfte, Getestete, Genesene “ – “Vaccinated, Tested, Recovered”) in the private sphere cannot be directly transferred to the work environment. The top priority is to protect the health of employees – regardless of whether they are vaccinated, tested or recovered. The declaration in wording.

All TU Darmstadt employees and staff members who have taken advantage of the offer of an initial vaccination by medical officers from the Medical Airport Service (MAS) will now receive the second vaccination. More information can be found on the following page of Directorate VII

A testing strategy against the Corona pandemic will be in effect at TU Darmstadt from Thursday, 22 April.

By 30 June 2021, neither employers nor employees are any longer bound by federal law to either offer “home office” workplaces or accept “mobile work from home”. This is one of the reasons why TU Darmstadt has updated its “Instructions and Guidelines for Employees and Staff at TU Darmstadt” (Status 24 June 2021). These instructions and guidelines may have to be updated again once new instructions from the state of Hesse are produced.

Mobile work still has priority. The Executive Board expects that this opportunity is made available to all employees and staff. Working mobile from home is to be used extensively, provided it is possible without burdensome restrictions, and is even required if the conditions imposed by the “Hygiene and infection control concept of TU Darmstadt” (Status: 1 June 2021) cannot be met at a specific workplace.

Working on site is possible after prior consultation with superiors, provided that the standards specified in the “Hygiene and infection control concept of TU Darmstadt”can be met without exception. Office workplaces should, if possible, be used alternately to ensure that only one person works in an office room at any given time.

In addition, there are modifications to the “Instructions and Guidelines for Employees and Staff at TU Darmstadt” regarding gatherings and trips on official business in particular.

This concept is updated continuously (updated 1 June 2021). For more information refer to to the website of directorate IV – Real Estate.

Here you will find a compact summary (Updated 21. April 2021) of how to respond responsibly and efficiently.

Mobile work still takes precedence over working on site and should be made available to employees and staff wherever feasible. Therefore, gatherings on official business are to be minimised as much as possible. Digital formats, such as telephone or video conferencing, are to be preferred.

Should an official meeting or briefing on site prove to be absolutely necessary, the responsible executive manager must document this gathering of three or more persons stating the reason for its necessity, its duration, location and the number of participants. This documentation is confidential and required for occupational hygiene reasons. It will be used for tracing chains of infections, if necessary. The executive manager has to delete this document following a retention period of four weeks.

For official meetings and briefings on site, the rules of conduct stated in the “Instructions and Guidelines for Employees and Staff at TU Darmstadt” (Status 24 June 2021) and the conditions imposed by the “Hygiene and infection control concept of TU Darmstadt” (Status 1 June 2021) must be observed.

Informal meetings with colleagues (such as going out to lunch as a working group, introduction of a new team member) are permitted outdoors on the premises of the university. Please act judiciously and responsibly and observe the following rules: A maximum of 25 people may gather outside. Only members of the same working group or team may get together. All participants assume a shared responsibility: They are considered 1st degree contact persons in case of a subsequent coronavirus infection notice and are required to self-isolate at their private quarters for 14 days.

A minimum distance of 1.5 m (4-5 steps) must be maintained outside, too.

Research work can be carried out in presence on the basis of hygiene concepts. When working in the workshops and laboratories, the formation of teams working separately in terms of time based on hygiene concepts is mandatory.

Surveys, e.g. by experts, take place exclusively in digital formats. This also applies to cooperation events.

In the coming months, please ensure that there is a sufficient and regular supply of fresh air in your workplace in order to reduce the risk of infection with the corona virus.

Please air the premises you use thoroughly and regularly – preferably when you start work and then several times a day for five to ten minutes at a time. This will reduce the number of possible pathogens in the form of fine droplets in the air. The most effective form of ventilation is ‘shock ventilation’ where the window is wide open. Hourly ventilation is recommended in offices and every 20 minutes in meeting rooms. Tilted windows only have a limited effect. Further information can be found in TU Darmstadt’s hygiene and infection protection plan.

If the room conditions on site do not allow you to ensure good indoor air circulation, please contact the support team at .

In rooms with air conditioning systems, separate ventilation is generally not possible; fresh air is automatically supplied via the air conditioning system.

Our working life has changed profoundly due to the corona crisis: Moving towards mobile work, while in parts having to take care of children at home as well, reducing face-to-face contacts to a minimum and so forth. All of this, no doubt, contributes to feeling overwhelmed and in urgent need of practical advice and assistance.

The TU’s Executive Board would like to explicitly point all employees and staff towards our proven support services provided by the Social Counselling & Conflict Management team. The team members will assist you competently by phone and, on request, by video conference as well.

The TU Darmstadt day-care centres guarantee regular care (under pandemic conditions) at the usual times. In addition, the TU Darmstadt offers employees and students the ad hoc care facility “Fluggis Abenteuer Land”. Further information can be found on the website of the Family Service.

Personnel and Organizational Development (POE) offers employees virtual opportunities for further education and training. The online offer is constantly expanded and made known on the POE website. The POE offers executives individual consulting around the topics of (virtual) leadership and cooperation, which also addresses the special challenges that can arise in the current situation.

Frequently Asked Questions

No, the relaxations associated with the acronym “3G” (“Geimpfte, Getestete, Genesene” – “Vaccinated, Tested, Recovered”) in the private sphere cannot be directly transferred to the work environment. Read the detailed explanations.

When on site at the university, you must observe the current Recommendations of the Robert Koch Institute (RKI) to protect yourself against the SARS-CoV-2 coronavirus, the current Hygiene and infection control concept of TU Darmstadt and the current Instructions and Guidelines for Employees and Staff at TU Darmstadt.

This particularly concerns observing the minimum distance rule (at least 4-5 steps, 1.5 m) and hygiene rules, wearing medical face masks and ventilating closed rooms regularly. Office workplaces should, if possible, be used alternately to ensure that only one person works in an office room at any given time.

Workflows and working on site in person must be planned most carefully in workshops and laboratories at the university. Please follow the Hygiene and infection control concept (particularly sections 2.1 to 2.5 and section 3) as necessary. For more information, feedback and in case of questions, the support team and the medical officer will be happy to assist you.

Authorised employees and staff may stay in university buildings between 6 am and 8 pm. Exceptions are possible to continue research projects and experiments and to secure essential operations.

Please use staircases whenever possible. When using a passenger lift, please wear a protective mouth-nose cover. Do not enter and use a passenger lift as a group. Use passenger lift alone, if possible.

Should you prefer to use your private vehicle instead of public transport to get to work, you may apply for a parking permit for the Ruthstraße or Lichtwiese car park respectively limited to three months.. Application parking permit

Please note the current opening hours of the parking garage Ruthsstraße.

Especially in the current crisis situation, our help is needed in many areas of society. All TU members who would like to get committed can find a recommendation from the Executive Board on the web pages of Department VII regarding areas which should be particularly supported.

For more information about mobile work, please visit the webpage of the Directorate Human Resources and Legal Affairs and refer to the Instructions and Guidelines for Employees and Staff at TU Darmstadt.

In most cases, mobile work is possible with a university-provided mobile device. We have set up secure remote access to private mobile devices for a small number of employees and staff who do not have access to a university-provided mobile phone, tablet or laptop. Please take all necessary precautions and use your private devices responsibly to ensure that the IT systems of TU Darmstadt are not exposed to additional risks. Make sure to have the latest anti-virus software installed and updated regularly on your private devices. Be aware of the risks to TU Darmstadt when working with private devices. The Chief Information Security Officer has compiled the requirements to be met for using private devices on a webpage.

Please note as a TU member with staff management responsibilities, that your employees and staff members must indicate their consent to using their private devices for university work. Please inform them about the importance of data protection. Hence, data may only be stored and saved on Hessenbox and/or TU drives, but not on private devices of any kind. For staff in central administration, access to the central administration drives and to various databases (such as SAP ERP and HCM) is currently only permitted by using university-provided devices. Please contact the respective system administrators to clarify authorisations.

An extended accident insurance cover for employees and staff working mobile from home came into force on 18 June 2021. Employees and staff on mobile work are covered by the statutory accident insurance when working from home. Lately, insurance cover is provided for mobile work to the same extend as for working on site at the university. There is no fully equipped home office with PC and telephone connection necessary. However, the tasks and work performed from home must be directly related to the insured job at the university. Hence, the accident insurance covers the full scope of activities directly linked to the job as if performed at the university. With the amendment of the law, this now also includes walks within one’s own household, for example to fetch a drink or something to eat or to go to the toilet.

The insurance cover, however, does neither apply to activities which require leaving one’s domestic work area nor to any activities which can be attributed to one’s private/personal life (such as running errands, grocery shopping, exercising etc.).

For more information (in German only), please visit the website of the Unfallkasse Hessen (Hessian accident insurance company under public law).

For more information about the organisation of mobile work, please visit the webpages of the Directorate VII.

ZOOM campus licence for students, employees and staff: More information, How-to-use handout and the statement of the Data Security Officerand a news on the subject (in German).

In case of sickness, employees and staff need to notify their superior as usual on the first day of sickness. Please send the required “Krankmeldung – Sick leave notification” form electronically to the respective person in charge at the Directorate VII. Please send in the “Gesundmeldung – Recovered notification” form via email as well. It is not necessary to sign these forms.

Should employees or staff be unable to work for more than three calendar days, they need to submit a medical certificate of incapacity to work including a likely duration of illness by the next working day at the latest. This complies with the general rule that was in place before the coronavirus pandemic. You may obtain a certificate for sick leave from your physician by phone according to the Kassenärztliche Vereinigung Hessen (KV Hessen – Hessian Association of Statutory Health Insurance Physicians) (currently up to 30 September 2021).

Follow this link (in German, page in English coming soon) to learn how you can handle recruitments currently under way and/or in planning, including job interviews, as things stand now.

The Directorate VII – Human Resources and Legal Affairs continues to recommend using electronic communication methods as much as possible. This also applies to applications for continued employment and recruitment. Please return the completed regular forms electronically via the official channels (putting someone on CC does not suffice, you need to pass on the explicit agreement of the respective person/office responsible).

Please submit applications to increase or reduce working hours, for parental leave, notifications of pregnancy and other matters (such as birth certificates, marriage certificates, change of name, bank details and/or postal address) that are not linked to forms, as necessary, by email. There is no need for any specific form; however, to observe the official channels, please direct your email to the respective person in charge at the Directorate VII.

As a rule, any leave already scheduled and approved has to be taken.

There will be no “compulsory redundancies”, i.e. these contracts will not be terminated due to operational reasons. The same conditions as for employees and staff also apply to student assistants.

Therefore observe the current “Instructions and Guidelines for Employees and Staff” as well as the TU concept on hygiene and infection control.

Should mobile working still be necessary, supervisors/managers, employees and staff need to think about the kind of tasks that can be assigned even temporarily when working from home. These do not necessarily have to be tasks to keep up university operations. Please discuss this and share your ideas, be creative.

For more information, please visit the websites of Directorate VII – Human Resources & Legal Affairs.

Student assistants are employees of TU Darmstadt and are, therefore, required to render their services as any other employee and staff member at TU Darmstadt. If you, as supervisor/manager, are responsible and accountable for granting student assistants a locking authorisation for access to their workplaces, these student assistants can work in the building in your absence also. But even without such a locking authorisation, student assistants should be allowed access to the building to render their services even if you are not present at the time. We assume that this will be done in consultation with you. Existing occupational safety regulations regarding specific rooms and working environments remain unaffected, of course.

For more information regarding the amendment to this law (ceiling on fixed-term employment contracts with academic employees in qualifying positions) due to the COVID-19 pandemic and the implementation of the amendment at TU Darmstadt, refer to the website of directorate VII (in German).