privacy policy

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Privacy Policy

The controller under Art. 13 of the General Data Protection Act (GDPR) is:

Name and address of the controller

Technische Universität Darmstadt
Karolinenplatz 5
64289 Darmstadt

Tel. +49 06151 / 16-01
Internet: www.tu-darmstadt.de

For inquiries or complaints regarding data protection, you may contact the data protection officer of Technische Universität Darmstadt.

Official data protection officer

Technischen Universität Darmstadt

The official data protection officer
Karolinenplatz 5
64289 Darmstadt

www.tu-darmstadt.de/datenschutz

Rights and complaint options

You have the right to contact the following competent supervisory authority for any issues related to data protection:

The Hesse Data Protection Officer
P.O. Box 3163
65021 Wiesbaden

E-Mail to HDSB (link to contact form of the Hesse Data Protection Officer)

Tel.: +49 611 1408 – 0
Fax: +49 611 1408 – 611

What rights do you have?

  • Right of access
  • Right to erasure
  • Rectification
  • Right to object
  • Right to data portability
  • Right to lodge a complaint to the HDPO

Type of data stored, purpose and legal basis, periods for erasure

Handling of personal data

Personal data is information that can be used to specify a natural person; that is, information that identifies individuals. Such data includes, in particular, names, e-mail addresses, student numbers or telephone numbers. However, data regarding preferences, hobbies, memberships or even information regarding web pages that have been visited are also included in personal data.

We collect, use and transfer personal data only if this is permitted by law or the users have consented to the data collection.

You can find out about the use of personal data of students and doctoral candidates under:

www.tu-darmstadt.de/datenschutz

The data of the employees of Technische Universität Darmstadt are collected and processed for the purposes of personnel administration, teaching, research and examination activities on the basis of the Higher Education Act of Hesse (Hessisches Hochschulgesetz), the Enrolment Regulation (Immatrikulationsverordnung) of the State of Hesse, the GU Collective Bargaining Agreement (Tarifvertrag) and regulations under civil service law and personnel law.

Access data / server log files of WWW pages

When accessing the pages of this web server, the following data is generally stored in the server log files:

  • IP address
  • Date and Time
  • Type of client browser
  • URL of the visited page
  • If necessary, the error message regarding the error that occurred
  • If necessary, the requesting provider

Such data solely serves the purpose of checking functionality, security and troubleshooting. Such use is based on point (c) of the Article 6(1) EU GDPR.

All log files are automatically erased or anonymised after 10 days.

Establishing of contact

In order to contact members of Technische Universität Darmstadt (for example, by contact form or e-mail), your details will be stored for the purpose of processing the request and in case of follow-up questions. After processing your request or after fulfilling the legal obligation or the service used, the data will be erased, unless the storage of the data is required for the purpose of realising legitimate interests of the Technische Universität Darmstadt or on the basis of a statutory provision (for example, a law, a regulation, the bylaws of the Technische Universität, etc.).

Cookies

Cookies are small files that allow you to store specific device-related information on your access device (PC, smartphone, etc.). They contribute greatly to the user-friendliness of websites (for example, storage of login data). You are able to influence the use of cookies. Most browsers feature an option to restrict or completely prevent cookies from being stored. However, it should be noted that use and, in particular, the ease of use may be limited without cookies. Cookies are mandatory for using pages that are secured by logins. They are used to determine access authorisation and are erased after the session has ended.

Access-protected websites and user-based services

In addition to the data specified above, the user name or an identifier are also collected for the authorisation control of the data access. Such data is erased or anonymised after 10 days at the latest, unless the storage of the data is required for the realisation of legitimate interests of the Technische Universität Darmstadt or a statutory provision (for example, a law, a regulation, the bylaws of the Technische Universität Darmstadt, etc.).

For all services that do not fall under these specifications, explicit declarations of consent are obtained. In such a case, erasure takes place depending on the specification of the service that is used. The period for erasure is clearly defined in the list of processing activities. The legal basis for this is point (1a) of Article 6 (1) GDPR.

Integration of third-party services

Within some pages of this website, third-party content (such as YouTube videos, external maps, RSS feeds, graphics, etc.) of other websites is integrated. This always requires that the providers of such content (hereinafter referred to as “third-party providers”) view your IP address. Without the IP address, the third-party providers would not be able to send the content to your browser. As such, your IP address is required for the presentation of such content. We strive to only use content whose respective providers use your IP address solely for the delivery of content. However, we have no control over the continued use of your data (for example, if the third party providers store your IP address for statistical purposes).

Analysis service of WWW pages

For analysis purposes, the TU Darmstadt uses Matomo (formerly Piwik), an open source statistical software programme. The use of the website is evaluated exclusively in an anonymous form in order to compile reports regarding website activities for the website operators, and to provide other services related to the use of the website and the Internet and to improve the website.

The data collected by Piwik / Matomo is stored on servers of the Technische Universität Darmstadt, and under no circumstances is it transferred to third parties. The IP address is anonymised immediately after processing and prior to storage; the last two tuples of the IP address are not stored. To analyse the use of the web pages, Piwik / Matomo uses so-called “cookies”, text files that are stored on your computer.

The storage of cookies can be prevented through corresponding settings in the browser software. If your browser supports the “Do-Not-Track” technique and you have enabled it, your visit will be automatically ignored.

Only on pages on which the footer contains the link “Website analysis: More information” will Piwik / Matomo record usage data. There, you have the option of disabling the data analysis by setting a corresponding deactivation cookie.

Events

If you register for events of the Technische Universität Darmstadt, your name, address, e-mail address and, if applicable, your company name will be collected. For events subject to fees, your payment details will be added. The processing of your specified data is based on your request, and is required in accordance with point (b) of Art. 6 (1)(1) GDPR for carrying out the event (and possibly for invoicing). After the fulfilment of the stated purpose, your data will be erased, unless the storage of the data is required for the purpose of realising legitimate interests of the Technische Universität Darmstadt or on the basis of a statutory provision (for example, a law, a regulation, the bylaws of the Technical University, etc.).

Newsletter

If, in accordance with point (a) of Art. 6 (1)(1) GDPR, you have expressly consented to e-mail transmission, we will use your e-mail address to send you regular newsletters. For this purpose, we will collect your name, your e-mail address and possibly your interests.

De-registration is possible at any time by revoking your consent.

After your de-registration, your data will be erased, unless the storage of the data is required for the realisation of legitimate interests of the Technische Universität Darmstadt, such as the processing of payments or on the basis of a statutory provision (for example, a law, a regulation, the bylaws of the Technische Universität, etc.).

Further information

See the website of the official data protection officer for more information regarding students and employees.