Name and address of the controller
Technical University of Darmstadt
In case of questions or complaints regarding data protection, please contact the data protection officers of Technical University of Darmstadt.
Contact details of the data protection officer
Technical University of Darmstadt
The Data Protection Officer
Rights and options for lodging complaints
You have the right to lodge a complaint with the respective supervisory authority in case of data protection issues.
Contact address of supervisory authority responsible for Technical University of Darmstadt:
Der Hessische Beauftragte für Datenschutz und Informationsfreiheit (Hessian Commissioner for Data Protection and Freedom of Information)
Tel.: +49 611 1408 – 0
Fax: +49 611 1408 – 611
You have the following rights against Technical University of Darmstadt regarding your stored personal data:
- Right of access,
- Right to rectification or erasure,
- Right to restriction of processing,
- Right to withdraw your consent,
- Right to object to processing,
- Right to data portability in a structured, commonly used and machine-readable format (as of 25 May 2018).
Nature of the personal data collected, purpose and legal basis for the processing, deletion periods
Handling personal data
Personal data means any information relating to a natural person with which it can be identified directly or indirectly. In particular, this refers to a person’s name, email address, employee and staff registration code, student registration number or telephone number. However, personal data also refers to data such as interests, hobbies, memberships or information regarding websites visited.
We will only collect, use and transfer personal data if this is permitted by law or if the website users have agreed to the collection of their data.
Data of employees and staff at Technical University of Darmstadt is collected and processed for purposes regarding personnel management, teaching, research and examination tasks based on the HHG [Universities and Higher Education Act of the State of Hesse], the HImmaVO [Hessian provision regarding university registration], regulations regarding civil servants and public employees.
Handling application data for employment
Personal data of applicants are collected and processed to properly conduct and complete an application procedure based on finding the most suitable applicant and the possibly ensuing employment. Processing this data is based on the General Data Protection Regulation (GDPR) and the Hessisches Datenschutz- und Informationsfreiheitsgesetz (HDSIG [Hessian Data Protection and Freedom of Information Act]).
The collected application data will be saved for as long as necessary subject to relevant retention periods for completing certain tasks and, if necessary, also for meeting documentation duties. Every six months at the latest any transferred / provided data will be deleted if the application does not result in employment.
Recipients of personal data (Art. 4 no. 9 GDPR)
Application data is transferred to:
- The department, the directorate, the services or unit where the applicant has applied for employment,
- The Directorate of Human Resources and Legal Affairs (Dir. VII),
- The staff council, the gender equality officer and as necessary the representative body for severely disabled persons and/or the representative body for youth and trainees to observe respective participation rights.
- The Directorate of Strategic Development (Dir. I), the Executive Board , the Scientific Advisory Council, and the Senate of the Technical University of Darmstadt (in appointment procedures).
Access data / server log files
When accessing pages of this webserver, the following data will generally be saved in server log files:
- IP address
- Date and time
- Type of client browser
- URL of accessed webpage
- Possibly an error message referring to a present error
- Possibly the enquiring provider
This data is only used to ensure functionality, security and error rectification. This use is based on Art. 6 Sec. 1 c) EU GDPR.
All log files will be automatically deleted 10 days later at the very latest or will be anonymised.
In order to contact members of Technische Universität Darmstadt (for example, by contact form or e-mail), your details will be stored for the purpose of processing the request and in case of follow-up questions. After processing your request or after fulfilling the legal obligation or the service used, the data will be erased, unless the storage of the data is required for the purpose of realising legitimate interests of the Technische Universität Darmstadt or on the basis of a statutory provision (for example, a law, a regulation, the bylaws of the Technische Universität, etc.).
When registering for events at TU Darmstadt, your title, name, postal address, email address and possibly company name will be collected. When the event is chargeable, your payment data will be collected also. This data needs to be provided by you explicitly for processing and is required according to Art. 6 Sec. 1 cl. 1 lit. b GDPR to carry out the event (and for invoicing, if necessary). Once the above-mentioned purpose has been satisfied, your data will be deleted, unless retaining this data is required to realise legitimate interests of Technical University of Darmstadt or to meet a legal provision (such as a law, a statutory provision, the statutes of Technical University of Darmstadt etc.).
Provided you have explicitly subscribed to an email mailing list according to Art. 6 Sec. 1 cl. 1 lit. a GDPR, we will use your email address to regularly send you our newsletter. To this end, we will collect your name, your email address and, if necessary, your preferred fields of interest.
You can unsubscribe from this mailing list at any time.
Once you have unsubscribed, your data will be deleted, unless retaining this data is required to realise legitimate interests of Technical University of Darmstadt or to meet a legal provision (such as a law, a statutory provision, the statutes of Technical University of Darmstadt etc.).