Preparatory steps

Before arriving in Darmstadt you will need to tackle some administrative and practical issues. It is important to begin visa applications as early as possible. Appropriate travel health insurance is required for all visa application. The search for suitable accommodation should also be a priority. The housing market in Darmstadt is very competitive.

Visa applications to travel to Germany and begin employment and / or to conduct research at TU Darmstadt need supporting documentation from the university. After you register with us, we will assess your situation and provide any relevant documentation for your visa appointment.

Important: If you are not a European Union national (including Iceland, Lichtenstein, Norway and Switzerland) and have been offered an employment contract with TU Darmstadt then you need a visa to travel to Germany which explicitly permits employment. Without this visa you will not be able to sign your employment contract.

Comprehensive information on the relevant categories of visa as well as the visa application process can be found at make-it-in-germany.com. Please also check the website of the relevant German mission (Auslandsvertretung) of the country you are normally resident in for any country specifc additional requirements.

A list of the German missions (Auslandsvertretungen) can be found at the Federal Foreign Office (Auswärtiges Amt).

Finding a suitable accommodation can be challenging. Do begin to look for a suitable apartment early on.

The university Housing Services supports your search for short or long term accommodation and manages the University Guest Houses for international researchers and their families. The Guest Houses offer fully equipped apartments in a good location and are a helpful base for looking for accommodation in Darmstadt.

The Guest Houses are very popular and must be booked well in advance. Information about apartment availability in the guest houses as well as assistance in finding accommodation on the private market can be obtained from the Housing Assistance office.

If you would like your family to join you after or during your stay, the Welcome Centre is able to offer you advice on the necessary procedures. We are able to help your family members with preparing the correct documentation for the initial embassy appointment. We then provide further support in your next steps at the Foreigners Office here.

In case of an accompanying spouse you have to provide your marriage certificate (with apostille) for applying for family reunion, registering with the local authorities as well as for applying for a residence permit.

The Schengen area consists of a group of states whose borders can be crossed without an identity check. However, it is still mandatory to have a passport or ID card with you.

As an owner of a Schengen-Visa, you have the possibility of traveling freely within the validity of your visa. A visa for airport transit is only valid in the transit zones of international airports.

Third country nationals, owning a valid national residence permit of a Schengen-state can stay in a different Schengen-state for up to 90 days within 180 days.

For more information, visit the website of the Federal Foreign Office Germany.

All visa applications require appropriate health insurance. Please purchase this. We will support you in finding appropriate public or private health insurance for the duration of your time at TU Darmstadt.

Detailed information on health insurance can be found at “Arrival and Orientation”.

  • Employees of TU Darmstadt must be able to document relevant previous employments. Please bring all relevant employment contracts or certificates with you. Documentation can be submitted in German or English.
  • Doctoral candidates must document their previous studies. Please bring all certificates and transcripts of records of previous studies (bachelor, diploma, master or similar) with you. Study certificates can be submitted in German, English or French. For other languages, a certified translation and original document must be submitted.
  • Scholarship holders must bring all documentation regarding their award.
  • If you have children who are legally obliged to go to school you should provide all of their school certificates.
  • Passport (for each incoming family member)
  • If required entry visa (if applicable for each incoming family member)
  • Job offer or letter of invitation and financing statement – if issued hosting agreement

The following documents can be necessary, too

  • Birth certificate (of every incoming family member)
  • Marriage certificate (please inform yourself at the German embassy if formalities like a Notarization or Translation of the documents are necessary)
  • Certified copy of every academic degree
  • Vaccination certificate (card)
  • Declaration of special health needs or disabilities
  • If you want to drive a car in Germany you will need an international drivers licence or depending on your home country a translation of your driver’s licence

To ensure that you enter Germany with all the required documents, please contact the Welcome Centre.

Disclaimer

The information on this website is not legally binding.