1. Application for an exchange place at TU Darmstadt.
2. Invitation to apply for Erasmus+ International funding will be sent automatically after you have been accepted for an exchange place.
3. Timely submission of your application documents to the International Relations Office via the online form.
4. Acceptance or rejection by the International Relations Office.
5. Submission of the required Erasmus+ International documents via the follow-up form to the International Relations Office Overseas.

The invitation to apply for an Erasmus+ International Scholarship will be sent by targeted e-mail. .

Attention: Unfortunately we can only award a few scholarships. Therefore, when choosing a partner university to study abroad, several criteria should play a role and not only the potential Erasmus+ International funding.

Eligible for funding are:

Long-term study visits by students (Bachelor, Master) with a duration of 1-2 semesters.

KA 171 funding includes a grant for travel costs and a grant for living expenses. Inclusion support is also possible for certain target groups.

• Individual support: 700,- €/month
• The subsidy for travel costs varies depending on the destination country (see table below).

The travel allowance is calculated as a distance allowance. The distance between the home university and the host university is relevant here. The maximum travel allowance is EUR 1,500.00. The distance is calculated using the EU Distance Calculator by specifying the start (location of the home university) and destination (location of the host university).

In order to promote “green travel”, a one-off grant can be applied for (only for Israel). The condition for this is that low-emission means of transport are used for at least 50% of the journey (outward and return journey). If flights are used (even for only part of the journey), the grant for “green travel” does not apply.

… for participants with child/children

Students who take their child/children with them on an Erasmus study visit can receive special funding as a lump sum. Students with child/children abroad can receive a grant of EUR 250.00 per month in addition to the regular funding, regardless of the number of children.

In order to receive the grant for children, students must submit an application to the Department of International Relations Overseas after nomination and before the start of their stay. A prerequisite for the application is a funding commitment from the Erasmus program. The birth certificate and proof that the child/children are at the place of study (tickets, certificate from the local childcare facility, etc.) are required as proof.

… for participants with disabilities from GdB20/chronic illnesses

Additional funding can be applied for by students with a degree of disability (GdB) of at least 20 or in the case of a chronic illness that results in additional financial needs abroad. The amount of the additional funding corresponds to a top-up to the regular funding of EUR 250.00 per month.

Applications must be submitted to the Department of International Relations Overseas after nomination and before the start of the stay. A prerequisite for the application is a funding approval by the Erasmus program.

Proof of this is the disability card or, in the case of a chronic illness, a medical certificate confirming the associated additional financial requirements abroad.

…for students from non-academic parents

If both parents or caregivers do not have a degree from a university or university of applied sciences or a comparable degree, this social top-up of EUR 250.00 per month can be applied for.

Applications must be submitted to the Department of International Relations Overseas after nomination and before the start of the stay. A prerequisite for the application is a funding commitment by the Erasmus program.

An informal statement of the educational qualifications of the parents by the student him/herself and a declaration of honor by the parents are considered as proof.

…for employed students who

- have been in employment for at least six months in relation to the start of the Erasmus mobility and

- can provide proof of net earnings of more than EUR 450.00 and less than EUR 850.00 per month

- and whose gainful employment cannot be continued during their stay abroad, resulting in a loss of earnings

can receive this social top-up in the amount of EUR 250.00 per month. Applications must be submitted to the Department of International Relations Overseas after nomination before the start of the stay. The prerequisite for the application is a funding approval by the Erasmus program.

Salary slips, bank statements and the employment contract or its termination during or before the start of the Erasmus study visit are valid as proof.

Passport

Your passport must be valid for at least six months after your return from abroad. Please check the validity period and apply for a new passport immediately if necessary. You can ask for your new passport number when you apply for it.

Entry requirements

The website of the U.S. Department of State provides information on entry requirements, health precautions, and the current political situation.

For many stays, you will need a visa before you begin your stay. The rules and regulations of the respective embassies and consulates apply. You will usually need an invitation from the host university to start the process, but you can find out more in advance. To apply, we will provide you with confirmation of your selection for the exchange place and confirmation of the Erasmus+ scholarship as proof of funding. Please contact us if you have any further questions or require assistance.

Health insurance

Please note that international travel health insurances are usually not sufficient. To enroll at a foreign university, you will need proof of comprehensive international health insurance for students. Statutory health insurance companies cannot provide this insurance coverage outside of Europe. In some cases, partner universities also have specific regulations regarding health insurance. You can find useful information on this topic in the experience reports of your predecessors, among other places.

Keep in mind that the healthcare systems of the host countries vary greatly. In the USA, medical treatment is very expensive, and in Latin America, healthcare in rural areas does not meet European standards.

When taking out international health insurance, please refer to the points discussed at the information event. If you have any questions, please do not hesitate to contact us.

Accident insurance

The accident insurance that you automatically have as a student at TU Darmstadt does not apply abroad. Please check with your existing insurance companies about extending your coverage to include foreign countries.

Liability insurance

Check to what extent your liability insurance is also valid abroad. It may be advisable to take out additional insurance.

The scholarship will be paid in two installments. The first installment consists of 70% of the scholarship and 100% of the travel expenses and will be paid at the beginning of the fellowship once all required documentation is received.

The second installment consists of 30% of the scholarship and will be paid at the end of the fellowship once all required documentation has been received.

To receive payment of the scholarship, please submit the following documents via online form in the application portal:

Before the stay

• Grant Agreement: this document will be emailed to students. Unlike the other documents, the original signed versionof this document must be submitted to the International Relations Office prior to departure.
• Learning Agreement (part “Before the mobility”)

As soon as the Grant Agreement and the Learning Agreement (part “Before the mobility”) are available, the first installment can be paid.

During the stay

• Confirmation of Stay: At the beginning of the stay (start of funding as in the Grant Agreement +/- 5 working days) have it signed by the responsible person at the host university.
• Learning Agreement: In case of changes to the Learning Agreement, the “During the Mobility” part of the form must be completed and submitted by 5 weeks after the start of the stay. Please note that the courses in the Learning Agreement must match the courses in the later Transcript of Records.
• EU-Survey („Participant Report“) for the European Commission. Access data will be automatically sent to students by the EU database +/- 30 days before departure date. The Survey must be completed online.
• • Send by: replies-will-be-discarded@ec.europa.eu
  • Subject: Erasmus+ individual participant report request
• Confirmation of Stay: At the end of the stay (end of funding as in the Grant Agreement +/- 5 working days) have it signed by the responsible person at the host university and submit it to the International Relations Office.
• Experience report

As soon as the Learning Agreement (part “During the mobility”), the Confirmation of Stay, the Field Report and the Survey are available, the second installment can be paid.

After the stay

• Transcript of Records of the host university (if possible with indication of ECTS credits). Please note that the courses in the Transcript of Records of the host university must correspond to the courses in the Learning Agreement (part “Before the mobility” or “During the mobility”) .
• EU-Survey („Recognition Report“) – recognition of academic achievements – for the European Commission. Access data will be automatically sent to students by the EU database 45 days after the end of the mobility. The survey must be completed online.
• Confirmation of recognition of achievements from the TU department

You will receive more detailed information about the mentioned documents by e-mail.

Students who have received confirmation from TU Darmstadt for Erasmus+ International-funded mobility abroad can apply for actual costs under certain conditions. This option is available to students who have a proven disability or chronic illness that results in additional financial needs while abroad, or who are undertaking their mobility with one or more children.

Possible scope of additional funding: A subsidy of up to €15,000 per semester/€30,000 per academic year can be applied for to cover the actual additional costs of mobility abroad.

Eligible persons: Participants with a certified degree of disability (GdB) of 20 or higher, or a proven disability, a proven chronic illness, or a child/children who regularly live in the household.

Preparatory trip: Only participants with a certified degree of disability of 20 or above or with a proven chronic illness are also eligible for subsidies for trips to the destination country to prepare for the actual stay abroad (max. EUR 15,000/mobility), e.g., trips to assess the conditions at the destination (e.g., accessibility). A maximum of one accompanying person can be subsidized.

Application: The application for special funding (actual cost application) is made through the home university and takes place after acceptance to an Erasmus+ place, but before the start of the stay. As the application process can be quite extensive, the complete application must be submitted by post to the National Agency for Erasmus+ Higher Education Cooperation via the university two months before the start of the mobility period.

Documents:

Students with disabilities

• Application form signed in the original

• Proof of disability with details of the degree of disability

• Cost breakdown for the stay abroad

• List of support services provided by other institutions with corresponding evidence

Students with chronic illnesses

• Original signed application form

• Proof of chronic illness (e.g., medical certificate, notification from the state social welfare office)

• Cost breakdown for the stay abroad

• List of support services from other providers with corresponding proof

Students with children

• Original signed application form

• Birth certificate of the child/children

• Travel documents for the child/children

• If applicable, proof that the child/children live in the household on a regular basis

• Cost breakdown for the stay abroad

After the stay

• Informal report on the experience

• For additional funding: original receipts (airline tickets, rental agreements, service contracts with care personnel)

• Proof of payment

Further information: A stay abroad often poses a particular challenge for students with fewer opportunities. In addition to the question of a suitable host university and its facilities, there are questions about suitable accommodation, local support, and financing options. Students with disabilities, chronic illnesses, or children who are planning a stay abroad should therefore start planning early. We would like to encourage students to find out about the possibilities of a stay abroad and are happy to offer support with planning. We therefore recommend that you take advantage of the personal counseling services offered by your department and the country coordinators at International Relations Overseas at an early stage. These links may also be helpful for your preparations:

DAAD: General information on mobility with disabilities

DAAD: Erasmus+ special funding

DAAD: Studying and interning abroad with children

BAFöG for students with disabilities

Erasmus+ University Charter (opens in new tab)

Erasmus+ Student Charter (opens in new tab)

Erasmus+ Policy Statement (opens in new tab)